As a member of a board you are expected to make important decisions that affect the future success of your company or organization. In many instances, you will make decisions in a meeting of the board. It is important that everyone in the room be fully engaged and focused. If your board meeting is conducted remotely, it may be difficult to keep everyone’s attention. This article will provide tips on how to conduct a remote board meeting that maximizes the productivity and efficiency of your meetings.
Make sure that all participants have access to the information, documents and other data required to be productive. Consider sharing documents in advance so that attendees can read them prior to the meeting. This will reduce the necessity to ask questions when you can find the answers by looking through the document.
Use transition slides to highlight important details at the start of your meeting. This could include the consent agenda actions items, as well as financial statements. This will help organize your meeting and keeps the conversation flowing.
Encourage participants to speak when they need to encourage participation. This can be accomplished by calling roll and then announcing each attendee’s presence. Make sure not to schedule meetings during meal times to avoid having people eat in http://boardgreenroom.com/who-is-a-data-engineer/ camera or causing distraction to other attendees.
Before the meeting starts make sure you’ve checked your tech to ensure that there are no interruptions or technical mistakes that could eat up valuable time. It’s not common for people to overlook this step, so send an email to everyone to guide them through the process of checking their microphones, software and cameras before the meeting begins.