APRIL
Finals
End of financial year.
Set date for Annual General Meeting (June)
Treasurer – finalise accounts and give to Auditor
Nominations for Life Membership need to be approved by the committee before AGM
Finance Committee recommends fee structure for next season to committee
MAY
Secretary – Email members Annual Report and Agenda for AGM, Fee Schedule, Committee Nomination/Resignation form, Team Nomination Team nomination forms for competition – Saturdays and Midweek.
Club Captain – Recommendation for Bill Franzi Trophy
Clean fridge, empty and turn off freezer
Turn off hot water (in shed)
Discontinue hygiene unit (seasonal arrangement)
Annual licence for courts 13 and 14 expires on 31st – renew with council
Lease on courts 1-12 expires 31 May
JUNE
Annual General Meeting
Set date for new Committee meeting
Secretary – Advise Tennis SA and Mitcham Council re change of committee
– Send copy of Annual Report to Mitcham Council
– List of all committee members with contact details to all committee members and copy for notice board
Greenkeeper Contract expires on June 30 (current one expired in 2020)
Committee Meeting
Organise Sub Committees
Open Day guests (local MP and Mayor) – invite early
Arrange new signatories for bank accounts if Treasurer position changes
Greenkeeper’s contract due for renewal lst July
JULY
Midweek teams nominations due by 31st.
Midweek teams selection
Update Security contacts with RAA
AUGUST
Saturday teams nominations due by 15th
Club Captain – Teams selection
Midweek Annual General Meeting – teams submitted
Metro Annual General Meeting
Update Honour Board/gate sign in time for opening
SEPTEMBER
SMM and Metro teams submitted to associations
Calendar of club events
Set date for working bee before opening day
Check supplies of paper towelling/toilet rolls/liquid soap, coffee, tea, detergent etc
Secretary – Opening Day notice and Calendar with minutes of AGM to members
Update website
Bar Manager stock bar
Club Captain – Purchase tennis balls
Secretary – Application for Membership forms and fee schedule displayed at bar
– Saturday team lists with phone numbers emailed to team members (check privacy issues). Copy for notice board minus phone numbers.
– Midweek team lists with phone numbers emailed to team members (check privacy issues). Copy for notice board minus phone numbers.
Carpet to be cleaned
Air conditioner – clean filters
Hot water turned on
OCTOBER
Opening Day, 1st Saturday after the Labour Day long weekend
Treasurer – Email invoices for fees
All matches commence 2nd/3rd week of October
Rename teams’ pigeon holes
Roster for teams to cook barbecue
Fees due by 31st
Visitors’ fees envelopes (stamped) in ball cupboard
Contact cleaner to recommence fortnightly clean
Reinstate hygiene unit by MWL open day – seasonal
Organise frozen peas for injuries
Check first aid kit
FEBRUARY
Quiz Night
MARCH/APRIL
Finals
End of season function